AStA Applications for events

Every time we plan an event in fforst, we have the possibility to make an AStA application.

This application helps us to finance our projects and events. An AStA application can give us till 50% of the total costs of our event. Meaning that if the costs are 100 Euros, the AStA will give us till 50 EUR (depending on the fulfillment of their requirements). This means, that the fact that we make an application does not ensure us to obtain this 50% of the costs. For that reason it is important to make good applications that fulfill the requirements of AStA. 

The maximum amount of money that AStA can approve is 300 EUR. If it’s more, the project will go to StuPa (Students' Parliament).

The application consists in 2 different documents:

• (1) the application form and

• (2) the financial plan.

How to make an AStA Application?

Note: AStA applications should be sent in German language and using '''GENDER-INCLUSIVE LANGUAGE'''.

Getting started & important infos

Few things you need to have in mind is when you start:

• When is the fforst event and when is the next assembly of the AStA?

• The AStA Application should be sent and approved before the event takes place. 



• The AStA Application should be sent to the AStA 24h before their assembly. Meaning, if the assembly starts next Monday at 18:00, the application should be sent to the AStA latest onSunday at 18:00.


• The application has to be sent per e-mail but also a hard copie has to be submitted. You can put it in an envelope and put it in the AStA office mailbox.

Filling out the Application Form

You have to fill out the APPLICATION FORM (to be found at the AStA Viadrina Website).

For doing that, you need to make little description of the event and fill out the different elements of the form (see annex). IMPORTANT is the fact that for the description you need to use GENDER-INCLUSIVE LANGUAGE (e.g., Studierende; FrankfurterInnen).

Here how to fill each part of the application form:

The application form has 5 Parts:

1. AntragstellerInnen (Applicant):

• Name/Bezeichnung (Name/Title of event):

verbuendungshaus fforst e.V. / "Noche Latina: Traditional Latin Night"

• Anschrift (inkl. eMail-Adresse) + telefonisch erreichbar (Adress + e-Mail + telephone number):

Forststraße 3-4, 15230 FFO + verbuendungshausfforst@gmail.com  + YOUR TELEPHONE NUMBER

• Bankverbindung (Bank account details):

Inhaber: verbuendungshaus fforst e.V.  //  IBAN: DE28170550501101250395 // BIC: WELADED1LOS // bei: Sparkasse Oder-Spree

2. Maßnahmen (Measures):

• Bezeichnung des Projektes (Title of the Event):

"Example: Noche Latina: Traditional Latin Night"

• Kurzbeschreibung (Brief description):

Example: Die Veranstaltung ist drauf gerichtet, dass die Personen, die sich für Veranstaltung interessieren, einen   Eindruck von spannenden lateinamerikanischen Traditionen während der Veranstaltung kennenlernen.

• Durchführungszeitraum (Timespan):

Example: 27.04.17 - 18 Uhr

3. Gesamtkosten (Total costs):

• nach beiliegender Kostengliederung (Anlage 1) (according to attached Costs Breakdown - Annex 1):

HERE YOU WRITE HOW MUCH MONEY YOU NEED FOR THE ENTIRE EVENT

• beantragter Zuschuss (Requested money):

HERE YOU WRITE HOW MUCH MONEY YOU NEED FROM AStA (Max. 50% of the total costs)

4. Finanzierungsplan (Financial Plan)

• Gesamtkosten (Total costs):

HERE YOU WRITE AGAIN THE TOTAL COSTS OF THE EVENT

• Eigenanteil (own part):

HERE YOU WRITE HOW MUCH MONEY FFORST WILL PAY (normally the half of it)

• anderweitig beantragte/ bewilligte Förderung durch (other funding):

HERE THEY ASK IF THERE ARE OTHER FUNDINGS (normally there aren't, so you write nothing)

• beim AStA beantragter Zuschuss (amount of funding requested to AStA):

HERE YOU WRITE AGAIN HOW MUCH MONEY YOU NEED FROM ASTA (normally, 50% of the total costs)

Preparing the Financial Plan

Then, you need to make your FINANCIAL PLAN.

The financial plan has 3 parts:

• Expenses (or costs: remember that usually 50% is financed by fforst and the other 50% by AStA)

• 
Income (where you get the money from)

• 
Balance (which always should be in 0 zero) / (See Figure 1).


For doing this, it’s suggested to use a template (see annex at the bottom of the article).

Also, it is important to know that:

• you can't have an item that includes alcohol drinks; medicine; donations and tipps; tabac;

• the deposit of drink bottles should be not consider because it’s supposed that you are gonna get it back

• bags bought for carrying items are also not to be considered, so do not include them in the financial plan