Difference between revisions of "Third Board Member"
(Created page with "''The Third Board Member'' is the treasurer of the house. This person keeps the financial overview and can tell the assembly how much money we have available for doing project...") |
|||
| (19 intermediate revisions by the same user not shown) | |||
| Line 1: | Line 1: | ||
| − | ''The Third Board Member'' is the treasurer of the house. This person keeps the financial overview and can tell the | + | ''The Third Board Member'' is the treasurer of the house. This person keeps the financial overview and can tell the [[Weekly Assembly]] how much money we have available for doing projects or renovating flats. Therefore it is important to be up to date with all the accounting that is necessary. |
| − | + | '''All three board members share the responsibility of the finances. (German Association Law) The [[Third Board Member]] is not carrying this weight alone.''' Please be aware to contact our tax consultants (read more here: [[The Auditor]]s section) at the start of February (each winter semester) after concluding the audit of the previous year. | |
| − | '''Tasks''' | + | |
| − | + | == '''Tasks:''' == | |
| − | + | ||
| − | + | ||
| − | + | # Accounting of our books in cash, Zloty & Euro respectively | |
| − | + | # Accounting of our bank accounts, check the payments from & to us | |
| − | + | # Prepare the cash boxes for events | |
| − | + | # Square the cash boxes after the event | |
| − | + | # Keep the rental payments & debts table up to date | |
| + | # Make contracts for events & send out the invoices, make a copy for our books | ||
| + | # Check that the invoices also got paid, otherwise send reminder | ||
| + | # in the winter semester contact our tax consultants for taxation (read more here: [[The Auditor]]s section), at best at start of February | ||
| + | |||
| + | == New Third Board Member: == | ||
| + | |||
| + | Have you been recently elected as Third Board Member? Congrats!!! Here you will find some useful information about what you have to do once you got elected. | ||
| + | |||
| + | '''1. Getting access to the fforst office:''' | ||
| + | |||
| + | First of all, try to get the key of the office and then see how the office looks like. If it does not look tidy, ask the last board to clean it and tidy it up. | ||
| + | |||
| + | You also need the login details of the board fforst-email address. | ||
| + | |||
| + | With the email account you can read the emails, get access to the calendar. | ||
| + | |||
| + | |||
| + | '''2. Getting updated with the board matters:''' | ||
| + | |||
| + | Please ask the last board for a “report” of the situation, he / she has to explain to you how the state of things is, so you can understand the emails. Suggestion: Please read the last emails to inform yourself about it. When receiving an email, always read the previous emails regarding this matter and when you do not understand something or you need more infos/advice, please ask the person that was responsible for that matter. | ||
| + | |||
| + | '''3. Financial terms:''' | ||
| + | |||
| + | For the financial terms please always consider the latest 3rd board member as your biggest ally. Other [[fförster / fförsties]] who have been 3rd board in the past can help you too. Then there are [[The Auditor]]s who you can ask as well as they have an overview over the recent situation. If not, you may refer to the former [[The Auditor]]s. | ||
Latest revision as of 15:20, 11 December 2022
The Third Board Member is the treasurer of the house. This person keeps the financial overview and can tell the Weekly Assembly how much money we have available for doing projects or renovating flats. Therefore it is important to be up to date with all the accounting that is necessary.
All three board members share the responsibility of the finances. (German Association Law) The Third Board Member is not carrying this weight alone. Please be aware to contact our tax consultants (read more here: The Auditors section) at the start of February (each winter semester) after concluding the audit of the previous year.
Tasks:
- Accounting of our books in cash, Zloty & Euro respectively
- Accounting of our bank accounts, check the payments from & to us
- Prepare the cash boxes for events
- Square the cash boxes after the event
- Keep the rental payments & debts table up to date
- Make contracts for events & send out the invoices, make a copy for our books
- Check that the invoices also got paid, otherwise send reminder
- in the winter semester contact our tax consultants for taxation (read more here: The Auditors section), at best at start of February
New Third Board Member:
Have you been recently elected as Third Board Member? Congrats!!! Here you will find some useful information about what you have to do once you got elected.
1. Getting access to the fforst office:
First of all, try to get the key of the office and then see how the office looks like. If it does not look tidy, ask the last board to clean it and tidy it up.
You also need the login details of the board fforst-email address.
With the email account you can read the emails, get access to the calendar.
2. Getting updated with the board matters:
Please ask the last board for a “report” of the situation, he / she has to explain to you how the state of things is, so you can understand the emails. Suggestion: Please read the last emails to inform yourself about it. When receiving an email, always read the previous emails regarding this matter and when you do not understand something or you need more infos/advice, please ask the person that was responsible for that matter.
3. Financial terms:
For the financial terms please always consider the latest 3rd board member as your biggest ally. Other fförster / fförsties who have been 3rd board in the past can help you too. Then there are The Auditors who you can ask as well as they have an overview over the recent situation. If not, you may refer to the former The Auditors.
